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LEGALIZATION OF DOCUMENTS IN GENERAL

In order to be legally recognized in Brazil, an official document issued by a local authority must have its authenticity validated by a Brazilian Embassy. School transcripts and diplomas, power-of-attorney documents, commercial papers and contracts, donation letters and other documents also require the Consular stamp in order to have validity in Brazil.

Procedures - prior to its submission to the Embassy, the document must:

be notarized by a notary public (except official documents and diplomas/school papers). The Notary Public’s seal must be stamped directly on the document; the Notary Public’s signature must be handwritten (name and title stamped).

be submitted, for authentication of the notary's signature, to:

in Ontario: The Management Board of Cabinet

in British Columbia: the Law Society, if the Notary Public is also an attorney; or the Society of Notaries, in case the notary is not an attorney

in Alberta: the Provincial Secretary's Office

in the Yukon: the Registrar of Notaries of the Department of Justice

in Manitoba: The Office of the Lieutenant Governor

Notarization is not required to legalize birth, marriage and death certificates, certificates of marriage dissolution, and official documents stamped by the Federal or the Provincial Governments of Ontario (except Ottawa), Manitoba, British Columbia, Alberta, Saskatchewan, Yukon, Northwest Territories and Nunavut.

The document to be legalized must be brought to the Embassy in its original form. Allow a minimum of 24 hours for the documents to be processed.

Consular fee: per each signature that is not repeated, CDN$ 36.00 in cash or money order payable to the Embassy of Brazil in Ottawa; for more than 3 documents, bound together with only 1 (one) notarial legalization, CDN$ 108.00 in cash or money order payable to the Embassy of Brazil in Ottawa.

Legalization by mail: Proceed as above and send with your cash or money order, a self-addressed stamped envelope. Do not send cash or personal cheques. The Embassy cannot be held responsible for lost or delayed mail.

LEGALIZATION OF SIGNATURE OF BRAZILIAN CITIZENS

Brazilian citizens must come in person to the Embassy with the document to be legalized and, at least, one piece of Brazilian identification.
Consular fee: CDN$ 36.00 in cash or money order payable to the Embassy of Brazil in Ottawa.

AUTHENTICATION OF PHOTOCOPIES OF DOCUMENTS

Photocopied documents can only be authenticated in the presence of the original document.

Consular fees (per copy):

Originals in Portuguese or English, photocopied at this office - CDN$ 9.00;

Originals in Portuguese, photocopied elsewhere - CDN$ 18.00;

Originals in English, photocopied elsewhere - CDN$ 27.00;

LEGALIZATION OF DOCUMENTS TO TAKE PETS TO BRAZIL

Admittance of animals other than dogs, cats and pet birds require prior approval by the Ministry of Agriculture. Dogs, cats and pet birds arriving from abroad do not need to stay in quarantine, provided that some legal requirements have been complied with. Brazilian Public Health authorities require the following documents:

For dogs and cats:
Vaccination and health certificates issued by a veterinarian (at most within 7 days of the animal's entry into Brazil) attesting that no infectious or contagious diseases were known to be spreading in the place of origin of the animals in the 40 days prior to their shipment. These certificates must be certified by Animal Health Canada (Phone: 905-883 1600).

For birds:
Certificate issued by Animal Health Canada (Agriculture & Agri-Food Canada) attesting that the animal is free of psitacosis.
These documents need to be legalized by the Embassy. Once legalized, however, they are valid only for 7 days from the date of their issuance.
Consular fee for each legalization: CDN$ 36.00 in cash or money order payable to the Embassy of Brazil in Ottawa.
For legalization by courier/mail, the documents should be sent to the Embassy with a cash or money order of CDN$ 36.00 per document, and a stamped, self-addressed envelope for return by mail.

VALIDATION OF SCHOOL DOCUMENTS

Diplomas and official transcripts of grades must be presented to the Embassy for legalization to be valid as such in Brazil. Transcripts of grades must be signed by the school principal or the registrar. Official transcripts of grades prepared directly by the Board of Education for the Provinces of Ontario (except Ottawa) Manitoba, Saskatchewan, Alberta, British Columbia, The Yukon, Northwest Territories and Nunavut are also accepted.

All documents presented to the Embassy for legalization must be originals. Photocopies are accepted only if authenticated by the school principal and accompanied by a letter from the school explaining why the original documents are not available.
All documents must have the dry seal of the school. The principal’s or registrar’s name must be typed above or below the signature.

The consular fee for each legalization (or for a maximum of 3 attached documents referring to the same person and issued by the same school) is CDN$ 9.00 in cash or money order payable to the Embassy of Brazil in Ottawa. For 4 or more documents referring to the same person and issued by the same school, the consular fee is CDN$ 27.00.

For legalization by courier/mail, the documents should be sent to the Embassy with a cash or money order for the corresponding amount, and a stamped, self-addressed envelope for their return by mail.

LEGALIZATION OF AUTHORIZATION FOR MINORS TRAVELLING

For Brazilian minors who will travel in Brazil, or leave its territory, not accompanied by both parents or by the legal guardian, or who will travel in the company of a third party, it is necessary for the parents (or legal guardian):

a) if they are Brazilian, to bring in person their passports to the Embassy, and the passport of the minor, in order to sign the authorization at the Embassy.

b) to send to the Embassy an authorization, typed in Portuguese, signed by both parents or by the legal guardian, and notarized by a notary public. This case, for instance, applies to parents or legal guardians, even Brazilian, who do not live in Toronto, or when one of the parents is not Brazilian.

In the case of a minor traveling within Brazil or leaving its territory accompanied by only one parent, it is necessary to bring to the Embassy an authorization typed in Portuguese, signed by the other parent and notarized by a notary public.

If the parent who is not traveling is Brazilian, he/she must come in person to the Embassy with the passports of both parents and the passport of the minor, in order to sign the authorization at the Embassy.

Proof of identity and paternity, or of legal responsibility, must always be submitted. The authorization must be presented whenever deemed necessary in travels within Brazil and to the airport authorities, before departure from Brazil.

In the case of authorization notarized by a local notary public, the notary public’s specimen signature and a dry seal imprint must be presented for the files of the Embassy.

Consular fee: CDN$ 36.00 in cash or money order payable to the Embassy of Brazil in Ottawa.

AUTHORIZATION FOR MINORS TRAVELLING UNACCOMPANIED FORM DOWNLOAD